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Operation Assistant
Full time @TTC posted 8 months ago in Client Services & Operation Support Shortlist Email JobJob Description
The Toronto Transit Commission (TTC) is North America’s third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC’s vision is to be a transit system that makes Toronto proud. The TTC’s recruitment efforts are directly aligned to its mission of providing “a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.”
Career Opportunity
Looking for a new and exciting job opportunity? We are looking for a Carhouse Operations Assistant to join our team!
What You Will Do
- You will be reporting to the Operations Manager, and you will be responsible for providing general administrative and clerical support services for the Carhouses. This includes processing payroll for Carhouse employees; co-ordinating contract services at the Carhouses and performing a variety of general office services duties for the various Carhouses.
- You will be responsible to prepare and processes employee payrolls for staff and hourly-rated employees, as required.
- You will also prepare unionized employees’ weekly payroll and forwarding the same to Finance Department.
- You will perform administrative and clerical support services to assist with efficient operation of the carhouses repair work and activities.
- You will work with the Operational Planner in coordinating the inspection work to coincide with other repair/maintenance work (i.e. SWIS, warranty, retro-fits) to maximize streetcar availability and workforce efficiency.
- You will be responsible for ordering and receiving carhouse materials, services and office supplies.
- You will Maintain up-to-date, accurate and complete file documents and records for regulatory compliance i.e. Waste Manifests (Environmental Protection Act), CVOR, etc. setting up, maintaining and updating various central files and computerized databases including Streetcar Maintenance files, environmental spill reports, dispatch sheets, sign in/change off reports, labour, etc., compiling information upon request and ensuring correspondence is filed appropriately; assisting with various activities related to the Departmental contracts
- You will be responsible to keep the Operations Manager informed of all developments and urgent matters.
What Skills Do You Bring
- Plan and organize activities / projects to meet section and organizational goals
- Create, document, and manage information and records
- Use office technology, software and applications
- Maintain documentation and historical records
What Qualifications Do You Bring
- Your education will consist of a completed secondary diploma or have a combination of education, training and experience deemed to be equivalent.
- Additionally, a post-secondary education in a relevant discipline, is an asset.
- Your application will reveal sound knowledge of modern office methods, procedures, practices and equipment.
- Your application will also reveal knowledge of computers and proficiency in computerized applications related to the work (i.e. word processing, spreadsheets, etc.) and possess good keyboarding skills.
- Your application will reveal good interpersonal and oral and written communication skills.
- You must have a valid, non-probationary, Province of Ontario class “G” driver’s license to drive to different Carhouses.
- Your application should also reveal knowledge of Carhouse procedures and terminology would be beneficial.
- In addition, you must have or must acquire a sound knowledge of TTC, Group and Departmental policies, procedures and practices relating to the work. This includes a sound knowledge of the department’s purchasing practices and procedures; sections of the Collective Agreement relevant to the work (i.e. issuance of clothing, safety shoe allowance, vacation entitlement, lieu days, overtime, leave of absence, etc.) and other practices (i.e. absenteeism control); and the Vehicle Maintenance System and the On-Line Attendance Reporting System.
What We Offer
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- One of the great benefits of being a full-time TTC employee is becoming a member of the TTC defined pension plan.
- A comprehensive package that covers health, dental, vision and more.
- Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.